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Operations Support Specialist- HTM Procurement

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<h2>Role Overview</h2> <p>HTM careers are challenging—but you get results. Bring us your drive and dedication, and we'll provide the growth opportunities you've been searching for.</p> <p> </p> <p><strong>This Position is REMOTE</strong></p> <p> </p> <p>Sodexo’s growing Healthcare Technology Management (HTM) Division is seeking a solution-oriented <strong>Operations Support Specialist to support our Procurement team</strong>. This role is ideal for someone who thrives in a fast-paced environment and is passionate about operational excellence and administrative coordination.</p> <h2>Incentives</h2>This Position is Remote <h2>What You'll Do</h2> <p>As an Operations Support Specialist, you will:</p> <ul> <li>Support procurement operations under the direction of the VP of Supply Management.</li> <li>Coordinate administrative tasks for the HTM and Procurement departments.</li> <li>Assist with purchasing activities and ensure contract compliance tracking.</li> <li>Follow up with vendors and manage vendor relationships.</li> <li>Maintain and support the department’s CMMS (Computerized Maintenance Management System).</li> <li>Compile and update weekly status charts and logistical reports.</li> <li>Handle financial reporting and purchase order systems.</li> <li>Manage expense reports and travel accommodations.</li> <li>Provide general administrative support to HTM leadership and procurement teams.</li> </ul> <h2>What We Offer</h2> <p>Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:</p> <p> </p> <ul> <li>Medical, Dental, Vision Care and Wellness Programs</li> <li>401(k) Plan with Matching Contributions</li> <li>Paid Time Off and Company Holidays</li> <li>Career Growth Opportunities and Tuition Reimbursement</li> </ul> <p>More extensive information is provided to new employees upon hire.</p> <h2>What You Bring</h2> <p>To succeed in this role, you’ll need:</p> <ul> <li>Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and SharePoint.</li> <li>Experience with financial reports, PO systems, and vendor management.</li> <li>Familiarity with CMMS systems and preventive maintenance workflows.</li> <li>Strong organizational and communication skills.</li> <li>A detail-oriented mindset with the ability to manage multiple priorities.</li> <li>A self-starter attitude with the ability to work independently and as part of a team.</li> <li>Excellent customer service skills and professional phone presence.</li> <li>A flexible, proactive approach with a hunger to grow and develop in the role.</li> </ul> <h2>Who We Are</h2> <p>At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.</p> <p> </p> <p>Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.</p> <h2>Qualifications & Requirements</h2> <p>Minimum Education Requirement - Associate's Degree or equivalent experience</p>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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