Staff Assistant (Gift Planning) id-4864
About the position
The Staff Assistant (Gift Planning) at Rice University provides essential administrative support to the Gift Planning team, assisting gift planning officers with various tasks to ensure smooth operations. This role involves managing calendars, data entry, report generation, and organizing travel and meetings, all while maintaining a high level of organization and attention to detail in a fast-paced environment.
Responsibilities
- Manage calendars for gift planning officers.
- Collect data and produce periodic reports and spreadsheets.
- Assist with data entry and maintenance of electronic documents.
- Arrange travel and business meetings for team members.
- Manage expense reports and review invoices for accuracy.
- Greet visitors and route them to appropriate individuals.
- Distribute routine communications such as memos and emails.
- Monitor and order office supplies.
- Assist with scheduling rooms and managing equipment for meetings.
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Requirements
- High School Diploma or equivalent.
- One year of related office experience providing administrative support to multiple professionals.
- Proficiency in Microsoft Office Suite.
- Good organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Good customer service and interpersonal skills.
Nice-to-haves
- Associate's degree or higher.
- Experience in non-profit or higher-education settings.
- Two or more years of related experience.
- Experience with online accounting and transaction vouchering.
- Familiarity with Blackbaud CRM or other CRMs.
- Experience in a PC Windows environment.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid holidays
- Flexible scheduling
- Professional development opportunities.
