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Executive Assistant to Dir. of Operations (Remote) id-8825

Job Description

We are looking for an Executive Assistant to recruit for multiple departments and perform a variety of administrative tasks to support our company's director of business operations and other senior management staff. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

This is a chance to become part of a company that is changing both the way oral surgery services are marketed and delivered. The oral surgery world is changing rapidly and Wisdom Teeth Guys is at the forefront of that change!

Preferred (willing to train the right person):

This is a rare opportunity for a work from home position for an experienced professional.

You must be:

  • Meticulous - you have a fine eye for the details.
  • Resourceful - you always find a way to make it work.
  • Positive - Pleasant to be around and work with.
  • Hyper-organized - Able to handle a large variety of projects and tasks and make sure nothing falls between the cracks.
  • Utterly Reliable
  • Completely Trustworthy
  • Well Spoken - Can communicate professionally over the phone and in writing.
  • Independent
  • Team Player
  • Systems Creator
  • Have Common Sense & Business Sense
  • Comfortable with Technology
  • Amazing Problem Solver

Responsibilities include:

  • Assisting management team in running a growing DSO company.
  • Credentialing support.
  • Research: handle various research projects such as new software tools.
  • Project Management: be willing and able to take on any task or project when there is no one else in the company that has time or expertise to handle it.
  • Many many other tasks as needed

Applicants should live in Central or Mountain time zones. You do not need to live in either of our existing markets (Dallas or Utah) for this position.

Position is approximately 25-30 hours per week. You must have a work environment conducive to working at home and the impeccable discipline to do so.

To apply send cover letter, resume, and salary history through Indeed. In your cover letter please explain why you would be the best choice as executive assistant.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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