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Executive Assistant to CEO id-8818

Ultimate Beauty is an E-Commerce company, utilizing in-house technology to scale and compete on a global market.

 

We’re a fully remote team (apart from our warehouse in Barcelona), made up of 60 people from over 20 different countries. At the heart of everything we do are our core values: Efficiency, Initiative, Teamwork, Lifelong Learning, and Best Life Architect.

 

We believe that work shouldn’t suck. That’s why we’ve created a company where you can thrive, professionally and personally. Whether it’s chasing your passions, building meaningful relationships, or prioritizing your well-being, we want you to flourish in every aspect of your life. Read more here.

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Right now, we’re on the hunt for an Executive Assistant to help us achieve a real impact. Are you ready to take the next step? Come meet our team and see how we seamlessly blend work with the best life.

 

A taste of what you will be involved with

Support CEO: assist the CEO  in maintaining focus on company priorities and ensuring accountability

 

Organize and optimize: CEO Email management and schedule management; Business research by request of the Management; collection and analyzing data to prepare reports, documents and summaries and acting as a point of contact among executives, team members and other external partners

 

Document and systematize: maintain SOPs, process documentation, and key company resources for efficiency

 

Drive execution: follow up on action items, track progress, and help eliminate bottlenecks

 

Enhance efficiency: providing a smooth and swift organizational and administrative assistance on a daily basis and optimize the existing process. Managing information flow in a timely and accurate manner; directing and enhancing daily operations practices

 

 

Requirements

1 years of experience in a similar role

 

Exceptional time management: juggles multiple priorities and keeps everything on schedule

 

Strong problem solving skills: identifies issues early and offers solutions proactively

 

Readiness to perform both diverse and repetitive tasks

 

High level of self-organization and control

 

Outstanding written and verbal communication

 

Tech proficiency: comfortable using project management, Google tools (drive, sheets, slides, docs and so on) Excel, and communication tools to optimize workflow

 

Trustworthy and discreet: handles sensitive information with professionalism and confidentiality

 

Benefits

🌍 Work From Anywhere: Embrace the ultimate flexibility to work from wherever you feel most productive, giving you the freedom to design your ideal work-life balance.

 

🤑 Fair and Transparent Salary: We hire globally with salary based on role, not location. This role pays $1,400 Gross, based on your level of expertise, with bi-annual reviews to recognize your growth and achievements.

 

🌴 Unbeatable Time Off: Recharge and thrive with 36 days of paid time off annually, including all public holidays in your home country, because your well-being and personal time matter.

 

🧘♂️ Health & Wellness Perks: Your health is our priority! Enjoy a $500 dedicated medical insurance budget, giving you access to top-tier healthcare and the peace of mind you deserve.

 

📚 Fuel Your Growth: We’re invested in your future. Unlock access to personalized growth plans, courses, and development opportunities that empower you to sharpen your skills and achieve your dreams.

 

✈️ Team Retreats: Once a year, escape the ordinary with incredible team retreats to destinations like Morocco (watch video). Connect, collaborate, and create unforgettable memories with your team in stunning locations.

 

🎁 …and much more!

The recruitment process

We aim to reply to all applications within two weeks. If you are selected to interview the process will be as follows:

Complete a Culture Index test (5 minutes),

Screening Interview with the People’s team

Case study

Peer interview with Anastasia (Project Manager)

Final interview with our founder and CEO

Assuming everyone is available (E.g. no vacations), the process should take no longer than 4 weeks, from when you are invited to interview.

Ready to thrive in a role that rewards, supports, and inspires you? Apply NOW, we want you!

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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