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ARC Executive Desk (Private Client): Remote Executive Assistant (10 hrs/week, U.S. Timezones Only) ID-8695

Remote Executive Assistant

Location: Remote (Headquarters: Delray Beach, Florida)

 

We are seeking a highly skilled and detail-oriented Remote Executive Assistant to provide essential administrative support to an executive managing sensitive and time-critical responsibilities. This role requires exceptional organizational abilities, a commitment to confidentiality, and strong communication skills.

 

Key Responsibilities

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Develop and manage an Asana-based task management system for two executives located in different areas, including initial setup, ongoing updates, and effective communication between parties.

Act as a liaison between the primary hiring executive and a second executive, ensuring project updates, accountability for tasks, and adherence to shared deadlines.

Maintain strict confidentiality and professionalism in all communications, demonstrating a mature demeanor.

Manage and triage high-volume email inboxes using Outlook and Gmail, highlighting key action items and assisting with follow-ups as directed.

Provide scheduling support across Google Calendar and Microsoft Outlook, ensuring efficient time management.

Assist with inbox organization, document management, cloud backup setups, and remote desktop cleanup.

Coordinate business travel arrangements and personal logistics as needed.

Support household or operational errands, which may involve online research, order placement, or vendor outreach. This may include scheduling medical appointments.

Requirements

Must be based in the United States.

Minimum of 5 years of experience in executive assistance or remote operations support.

Extensive experience with Asana, including system creation and team implementation.

Strong written communication skills with impeccable attention to detail.

High proficiency in Google Workspace and Microsoft Outlook for email, calendar, and file organization.

Proven ability to work independently, maintain discretion, and act with maturity and speed.

Experience with Excel is a plus.

Benefits

Flexible remote work environment.

Competitive salary commensurate with experience.

Opportunity to work closely with high-level executives.

Professional development opportunities.

Application Instructions

To apply, please email arcexecdesk@gmail.com with the subject line:

 

“Remote Executive Assistant Application – [Your Name]”

 

Please include:

 

A current resume

A short introduction

Responses to the vetting questions below

Vetting Questions

How many years of experience do you have using Asana? Have you ever created an Asana task management system from scratch? If so, please briefly describe the scope and complexity of that setup.

How quickly could you fully set up a working Asana project space to manage multi-phase collaboration between two executives in different locations, with automated reminders and clear task ownership?

What’s your experience managing high-volume inboxes in both Gmail and Outlook? Please provide examples.

What specific experience do you have working with executives who handle sensitive business or personal matters?

Are you based in the United States and available during U.S. business hours?

Are you able to work independently and follow detailed instructions for communication, including not sending any external emails until pre-approved?

Finalists may be asked to complete a short paid trial task. To apply, please visit: Remote Executive Assistant Job Posting.

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1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

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10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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