Administrative Assistant (24-40 hours a week) ID-8512
Company Description
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects, in over 115 offices worldwide.
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Job Description
Do you want to be part of Turner & Townsend's successful support services team in the Netherlands? We are looking for a proactive and forward-thinking Administrative Assistant to join our growing international team.
In this role, you will be a key player in our business and work directly with our Operations Team to provide support with the efficient, accurate and meaningful execution of the day-to-day responsibilities. The focus will be on invoicing within the D365 financial system, setting up and managing suppliers.
Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
This position is for 24-40 hours per week and based in Turner & Townsend’s Amsterdam office and hybrid-working is supported.
Responsibilities:
- Support operations department and in particular facilities department;
- Experience with financial systems (Microsoft D365 system preferred) and submission of Purchase Orders for suppliers;
- Manage suppliers and stakeholders;
- Arrange travel bookings (via booking agency);
- Process incoming invoices e.g. record invoice, check approval status, forward to Purchase Ledger, supplier set up, IBAN check;
- Maintain overview of the spend against the office costs budget;
- Internal systems support;
- Business initiatives (governance);
- Operational/ office management support and absence cover (ad hoc).
Qualifications
Our ideal candidate is discrete, trustworthy and personable. We are looking for someone to represent Turner & Townsend professionally at all times. Someone who is self-motivated, proactive, highly organised and able to work autonomously. Furthermore, this role requires:
- At least two (2) years’ experience, ideally within an international environment;
- MBO4 or HBO education in a relevant secretarial or administrative field;
- Detail-orientated, highly organised with a flexible and solution-oriented attitude;
- Experience and comfort working with D365;
- Technically-savvy with the ability to learn systems quickly;
- Culturally-sensitive, and able to deal with global stakeholders;
- Strong aptitude for Microsoft Office Suite (Outlook, Word, Excel and PowerPoint);
- A positive team player with the ability to work with colleagues at all levels of the business;
- Professional level verbal and written communications skills in Dutch and English.
Additional InformationOur inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
Turner & Townsend value greatly and have a focus on Corporate Responsibilities (CR), this includes a day’s leave entitlement to support a local charity or community activity along with the opportunity to participate in several office events that are held throughout the year.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from people from all sectors of the community.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
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Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
