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Public Art Project Coordinator Job at Chicago Artists Coalition in Chicago

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Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, and available studio spacePosition Title: Public Art Project Coordinator (PAPC)Reports to: Director of Public Art and PlacemakingLocation: Chicago, ILStatus: Full-time ContractAbout Chicago Public Art GroupChicago Public Art Group (CPAG) has been at the forefront of community-based public art for over five decades. We foster collaborations between artists and communities to create powerful public artworks that reflect and reshape our collective story. Through murals, mosaics, sculptures, and experimental new media installations, CPAG is a steward of Chicago's cultural memory and civic imagination.We are entering a new phase of growth, with strategic commitments to innovation, equity, and interdisciplinary collaboration. This includes major public commissions, legacy conservation efforts, and strategic partnerships across civic, educational, and cultural institutions. Join us as we expand CPAG's presence and impact locally, nationally, and globally.Role OverviewThe Public Art Project Coordinator (PAPC) supports the planning, logistics, and delivery of CPAG's public art projects. Working closely with the Public Art Project Manager, CPAG artists, community partners, fabricators, and municipal stakeholders, the PAPC keeps projects on schedule, maintains accurate documentation, and ensures sites and stakeholders are prepared at each phase. The role is artist-first, detail-accurate, and service-oriented.This is a full-time, on-site contract-to-hire role with an initial three-month term. It is not hybrid or remote and will require frequent off-site meetings and site visits throughout the year. Upon successful completion of the initial term, a regular full-time offer may be extended with a comprehensive benefits package. Employment is contingent on performance and organizational needs.Key ResponsibilitiesProject Coordination and ExecutionSupport active projects from design development through installation, maintaining calendars, task lists, and run-of-show documentsPrepare agendas, capture notes, and track action items across internal and external teamsDraft purchase orders and vendor agreements; process invoices; reconcile line items against approved budgetsCoordinate permits, certificates of insurance, deliveries, access, equipment, and jobsite readiness in collaboration with the Project ManagerAssist with samples, mockups, materials logs, and quality-control checklists; help stage and prep for installsCommunity and Partner EngagementServe as day-to-day contact for artists regarding logistics, travel, lodging, per diems, and materials sourcingSchedule and support stakeholder meetings, studio visits, public forums, and walkthroughs; provide hospitality for clients, partners, and VIPsMaintain and update artist roster, bios, portfolios, and availability; help coordinate selection panels and review sessionsDocumentation and ComplianceMaintain complete, current project files including approvals, shop drawings, warranties, maintenance plans, and closeout bindersCollect and track W-9s, COIs, permits, and safety documentation; monitor vendor complianceDocument progress with photo and video; manage releases and metadata; contribute to reports for funders and municipal partnersSteward CPAG studio, storage, and equipment; manage inventories and check-out systems and liaise with vendors for repairs and suppliesQualificationsRequired2 to 4 years of experience in public art, arts administration, architecture or design, fabrication, construction, or project coordinationStrong organizational skills with the ability to manage multiple timelines, vendors, and stakeholdersWorking knowledge of procurement, permitting, insurance and certificates of insurance, and basic jobsite safety practicesFamiliarity with public art commissioning and municipal processesProficiency with Google Workspace and project tools such as Airtable, Clickup, Asana, or Trello; strong file and version control habitsExcellent written and verbal communication; culturally responsive and community mindedValid driver's license and reliable transportation; ability to support occasional physical tasks on sitePreferredKnowledge of Chicago's public art ecosystem and CPAG's artist networkExperience with art handling, fabrication vendors, or coordination alongside architects and engineersBasic proficiency with Adobe Creative Cloud and visualization tools such as SketchUp or CADBilingual or multilingual applicants encouragedKey Attributes for SuccessArtist-first service orientation with a solutions-focused mindsetDetail-accurate, deadline-driven, and calm under pressureClear, proactive communicator with strong follow-throughCommitment to equity, accessibility, and inclusive public engagementTo ApplySubmit your application through our online form at https://forms.gle/Kd3YrYyF8kZBNRkn9 by September 10, 2025. The form will allow you to upload your resume, brief statement of interest, and one to two relevant coordination samples (for example, schedules, logistics plans, or closeout documents). Applications are reviewed on a rolling basis through September 10, 2025. #J-18808-Ljbffr

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