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Associate Administrative Services Analyst - Sheriff's Office id-3888

Full Job Description

JOB
The County of Yolo is recruiting to fill one (1) limited term, full-time position in the class of Associate Administrative Services Analyst (Entry Level) at the Yolo County Sheriff’s Office. This is a limited-term work assignment that is scheduled to expire after two years from the date of hire. This position may be converted to a regular, full-time position in the same or similar class in the future.

THE POSITIONCalAIM (California Advancing and Innovating Medi-Cal) is a state initiative focusing on improving health outcomes, particularly for those involved in the justice system, by integrating Medi-Cal with other social services and ensuring a smoother transition back to the community after incarceration. The Associate Administrative Service Analyst will play a vital role in supporting the administrative and operational functions related to Cal-AIM initiatives.

This position involves coordinating the design, implementation, and maintenance of an Electronic Health Record (EHR) system, facilitating PATH JI Yolo County Governance meetings, and tracking performance metrics for mandated reporting. The ideal candidate for the Associate Administrative Services Analyst position is an organized, detail-oriented professional with strong communication skills and experience supporting administrative functions.

 They should have a solid understanding of the Cal-AIM program and be able to coordinate projects, track performance metrics, and collaborate with various teams and stakeholders to ensure efficient operations.To view the full job description, please click here.HOW TO APPLYInterested applicants should submit an online County of Yolo Employment Application and verification of education to be considered for the next step of the selection process. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

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EXAMPLE OF DUTIES

Typical duties related to general and administrative support functions: Compiles and analyzes routine data; makes basic recommendations on the formulation of policy, procedures, staffing and organizational changes.Conducts a variety of routine surveys; performs routine research and statistical analyses on administrative, fiscal, personnel, and/or programmatic issues.

Performs basic analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or personnel functions.Participates and assists in coordinating the design, implementation, and installation of new and revised computer programs, systems, software, procedures, methods of operation and forms.Assists in coordinating and overseeing the administrative functions of the department; compiles materials; develops and prepares moderately complex reports, correspondence, manuals, publications, and other documents; obtains management review and approval as needed.Coordinates departmental activities with other departments, divisions, units, and outside agencies; represents the department in committee meetings; responds to complaints and requests for information.

Analyzes basic administrative systems and practices, develops and recommends modifications and enhancements; coordinates implementation of changes.Coordinates, monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space, records storage and retrieval systems and forms; conducts research and develops procedures to improve efficiency and cost effectiveness; monitors expenditures; assists in reviewing, evaluating and deciding on appeals in a department's program administrative hearings.Typical duties related to fiscal and contract management functions: Performs basic fiscal analyses and prepares recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities.Assists in developing and preparing budgets for management review and approval; assures proper expenditure coding, document preparation, and other financial-related activities; monitors budget expenditures.

Assists with providing departmental fiscal and accounting oversight by monitoring and managing contracts, grants, and other funding and expenditure sources.Drafts requests for proposals, bids, quotes, information, contracts, reports, and other fiscal documents.Assists in analyzing and interpreting contracts, and coordinating the resolution of contract disputes and disagreements.Typical duties related to program analysis and compliance functions: Assists with planning, identifying and analyzing program administration problems and develops solutions.

Reviews regulatory materials to evaluate program impact; assists with the review and revision of current systems, policies and procedures.Participates in coordinating multi-disciplinary groups for program systems review.Assists in developing program compliance procedures.May assist in investigations related to civil rights issues in departmental programs and services, state hearing issues, and issues related to unethical and improper conduct; may assist and participates in training and education programs regarding such issues.

Typical duties related to staff development and training functions: Assists with planning, developing and coordinating training, education, and staff development programs.Prepares training curricula and materials; arranges and coordinates trainers and facilitators, arranges and coordinates facilities for training as well as audio-visual and other equipment; conducts and facilitates training as assigned; instructs participants in a variety of departmental processes.Helps develop, administer and analyze department training needs; reviews and evaluates training requests; consults with subject matter experts and others as appropriate.Assists in analyzing the effectiveness of departmental training programs.

SUPPLEMENTAL INFORMATION

It is highly recommended that you print this job bulletin for future reference. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position at the time of submission. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit verification of education. Incomplete applications will be disqualified. SELECTION PROCEDUREThe following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.

* Screen for Minimum Qualifications *

Screen for Best Qualified * Department Selection Interviews * Background Investigation • Conditional Job Offer, pending: * Medical ExaminationVERIFICATION OF EDUCATIONAcceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded. For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.

Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities.

Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following: 1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required. 2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.

Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.

EDUCATIONAL RECORDS EVALUATION SERVICE 601 University Ave., Suite 127 Sacramento, CA 95825 (916) 921-0790www.eres.com FOREIGN EDUCATION DOCUMENT SERVICE P.O. Box 151739 San Diego, CA 92175 (619) 265-5810www.documentservice.org CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC. P.O. Box 18358 Anaheim, CA 92817 (714) 237-9272www.iescaree.com GLOBAL SERVICES ASSOCIATES, INC. 409 North Pacific Coast Highway, # 393 Redondo Beach, CA 90277 (310) 828-5709www.globaleval.org INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE P.O. Box 3665 Culver City, CA 90231-3665 (310) 258-9451www.ierf.orgCONTACT INFORMATIONFor questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance.

The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

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