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Remote Executive Assistant (Part-Time with Growth Potential)

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Job description:

Strategic Executive Assistant Needed

Are you a proactive EA who thrives on initiating change, adapting on the fly, and keeping a fast-paced visionary client grounded? If you bring at least 3 years of direct executive support experience, we’re looking for someone just like you.

This is more than a task-ticking role, it’s about strategic partnership, leading the client, and driving action with confidence and clarity.

What This Role Is

  • Part-time (starts around 12 hours/week with potential to grow, if desired)
  • Remote, with flexibility and autonomy
  • Support a high-level entrepreneur who moves fast and thinks big
  • Be the anchor, the air traffic controller, and the strategic thought partner to help bring clarity, structure, and execution

How You’ll Show Up

The ideal EA for this role:

  • Leads the client: confidently drives priorities and keeps things moving even when all the details aren’t available
  • Is highly organized and structured, with strong systems for keeping tasks, projects, and priorities on track
  • Thinks ahead and stays one step ahead of leadership needs
  • Is proactive and initiative-driven, anticipating needs and taking action without waiting for direction
  • Is detail-oriented and precise, ensuring nothing falls through the cracks
  • Is a strong communicator across multiple channels (email, messaging platforms, phone, etc.)
  • Builds trust quickly and shows up with confidence and professionalism when interacting with clients and stakeholders
  • Is a collaborative team player who supports shared goals and works well with others
  • Is tech-savvy, with the ability to quickly learn and navigate new platforms and systems
  • Loves to initiate, innovate, improvise, and refine systems over time

Hard Skills

  • Calendar management: Complex scheduling across multiple time zones
  • Email management: Prioritizing, drafting, flagging, delegating
  • Meeting prep + follow-up: Notes, agendas, and task tracking
  • CRM support: Updating contacts, tracking pipeline activity (HubSpot, Salesforce, etc.)
  • Project management tools: ClickUp, Asana, Trello, Monday
  • File + doc organization: Google Drive, Dropbox, OneDrive
  • Tech-savvy & love of AI: Fast adopter of new tools + using AI
  • Document formatting: Microsoft Office, Google Workspace
  • Basic systems + SOP creation to streamline recurring work

Soft Skills

  • Quick thinker
  • Can process information quickly and take next steps - without over thinking or waiting for things to be perfect before taking action
  • Relational yet results-driven
  • Comfortable setting boundaries and prioritizing
  • Excellent written + verbal communication
  • Decisive, intuitive, and calm under pressure
  • Self-managing + solutions-oriented

Tools & Platforms

You should be comfortable using (or ramping up quickly on):

  • G-Suite & Microsoft Office
  • Slack, Zoom, Teams
  • AI tools: ChatGPT, Notion AI, or similar
  • CRM: HubSpot, Salesforce, Pipedrive
  • Project/task tools: Asana, Trello, ClickUp, Monday
  • Scheduling: Calendly, Doodle
  • File storage: Google Drive, Dropbox, OneDrive
  • Comms & automation: Loom, Canva, Mailchimp

This role is perfect for someone who thrives on innovating, taking initiative and can anticipate needs before they arise - staying one step ahead.

Sound Like You?

This is an opportunity-filled role for someone who’s excited to work at the intersection of strategy and support. If you're ready to grow alongside a driven entrepreneur and make a meaningful impact - we want to hear from you.

*Please note this is a fully remote position*

*Indeed is not monitored daily. To expedite the process, please apply directly on our website here:

**Unfortunately, at this time, we are unable to accept any resumes from candidates residing in the states of California, Montana, Pennsylvania, Washington, New York, New Jersey, and any country outside of the United States.

Job Type: Contract

Pay: From $27.00 per hour

Benefits:

  • Flexible schedule
  • Referral program

Schedule:

  • Day shift
  • Monday to Friday
  • No weekends

Work Location: Remote

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...