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Executive Administrative Partner

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<div><h2>Executive Administrative Partner</h2><p>Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.</p><h2>Responsibilities</h2><p>Responsibilities include:</p><ul><li>Coordinate internal and external meetings</li><li>Manage complex calendar set-up and movement</li><li>Prepare expense reports and purchase requisitions</li><li>Coordinate both domestic and international travel arrangements</li><li>Organize space planning, strategic offsite events and team all-hands meetings</li><li>Build cross-functional relationships between departments</li><li>Partner closely with organization lead admins</li><li>Communicate key organization and company updates to admins and cross-functional partners</li><li>General office duties as needed</li></ul><h2>Minimum Qualifications</h2><p>Minimum qualifications include:</p><ul><li>5+ years of relevant experience providing administrative support to 1 or more executives</li><li>5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives</li><li>5+ years of relevant calendar management and expense report management experience for 1 or more executives</li><li>Experience prioritizing multiple projects</li><li>Experience with Microsoft Office and Google Suite</li></ul><h2>Preferred Qualifications</h2><p>Preferred qualifications include:</p><ul><li>BA/BS</li><li>Experience driving strategic projects and events</li><li>Prior or current experience supporting leadership in a corporate or government setting</li><li>Experience collaborating and partnering closely with other administrative professionals and key cross functional partners</li><li>Experience maintaining confidentiality and discretion in all partnerships</li><li>Experience building and maintaining trust with leadership and partners</li><li>Experience in multitasking and changing direction quickly</li></ul><p>$47.16/hour to $67.50/hour + bonus + equity + benefits</p><p>Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to base compensation, Meta offers benefits. Learn more about benefits at Meta.</p><p>Meta is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here.</p><p>Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, fill out the Accommodations request form.</p></div>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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