Administrative Assistant III ID-6873
Administrative Assistant III
Location: AdventHealth Orlando- 601 EAST ROLLINS STREET, Orlando, 32803
All the benefits and perks you need for you and your family:
- Benefits from Day One
- Paid Days Off from Day One
- Student Loan Repayment Program
- Career Development
- Whole Person Wellbeing Resources
- Mental Health Resources and Support
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Schedule: Full-Time
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Shift: Days
The community you’ll be caring for: Orlando Campus
· Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando
· Serves as the major tertiary facility for much of the Southeast, the Caribbean and South America
· AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country
· We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year
The role you’ll contribute:
Supports department leadership and staff through performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
The value you’ll bring to the team:
- Demonstrates, through behavior, AdventHealth Orlando’s service standards.
- Provides administrative support to Leadership team and staff. Assists with and/or manages calendars. Manages daily issues and provides project oversight as requested. Greets visitors and assists them as needed.
- Answers incoming calls, routes to appropriate personnel, records messages and retrieves all voicemails.
- Opens and sorts all office mail. Routes outgoing mail. Acknowledges receipt of packages and special deliveries for office.
- Organizes meetings, orders meals and reserves location for meetings. Prepares meeting materials – revise and proofread for accuracy prior to distribution. Composes drafts for weekly agendas and other documents as requested. Composes and edits letters, memos, and other correspondence.
- Maintains filing system.
- Coordinates travel arrangements: lodging, flight, transportation, event registration, etc.
The expertise and experiences you’ll need to succeed:
KNOWLEDGE AND SKILLS REQUIRED:
· Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases
· Filing skills
· Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc.
· Ability to easily grasp complex situations
· Ability to work independently and as a team member, as well as accept direction
· Ability to communicate appropriately with all levels of staff and guests
· Ability to pass AdventHealth standard clerical skills test
KNOWLEDGE AND SKILLS PREFERRED:
· Ability to excel in deadline-driven, high-volume environments
· Knowledge and use of AdventHealth mainframe and other AdventHealth resources
EDUCATION AND EXPERIENCE REQUIRED:
· 3 years of experience in office/secretarial work, OR
· Associate’s degree in secretarial science or business AND 1 year of experience in office/secretarial work
EDUCATION AND EXPERIENCE PREFERRED:
· 4 years of secretarial experience in fast-paced environment
· Associate’s degree in secretarial science or business.
