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Real Estate Administrative Assistant | Work from Home, Support Clients

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This is a remote position.

Do you excel at managing details and keeping things organized? Want a remote role where you can play a key role in real estate transactions? At ClearDesk, you’ll get the stability of long-term placement, the flexibility of working from home, and the opportunity to support U.S.-based real estate teams in delivering exceptional service to their clients.

Our Story Starts with People Like You
The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.
Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.
That’s where you come in.
The Role: Real Estate Virtual Assistant
Imagine being the key player behind the scenes, making sure everything runs smoothly in the administrative and client support side of real estate transactions. From preparing documents to collaborating with the Transaction Coordinator, you ensure all paperwork is in order and reports are run without a hitch. Need to keep clients in the loop after a sale? You’ve got it covered with consistent follow-ups and personalized communication. Behind every transaction, you’re the team collaborator, supporting everyone with adhoc tasks to keep things moving seamlessly.

You’re the one who keeps the entire process moving, clearly, efficiently, and without stress. And the best part? You get to do it all remotely, while being a trusted extension of a top-performing real estate team.

What Your Days Might Look Like:

  • Provide comprehensive administrative support, including managing emails, calendars, and CRM systems.

  • Assist in document preparation and organization related to real estate transactions.

  • Collaborate with the Transaction Coordinator, run reports (e.g., CMAs), and handle transaction-related duties as needed.

  • Stay in touch with clients and follow up after sales via email to maintain high service standards.

  • Ensure ongoing client engagement through consistent and organized communications.

  • Maintain accurate records of client interactions and transaction information.

  • Oversee and maintain client data in the CRM, ensuring it is accurate and up to date.

  • Regularly update information for both prospects and existing clients.

  • Track and update client birthdays and house anniversaries.

  • Segment client data to send targeted email marketing to the appropriate audience.

  • Work closely with team members to support administrative needs, ensuring smooth communication and workflow.

  • Assist with other operational tasks as needed.

Who We Think Will Thrive in This Role:
  • You’ve worked in real estate support or a fast-paced admin role
  • You’re detail-oriented and love bringing structure to complex processes
  • You’re confident using CRMs, spreadsheets, and cloud-based tools
  • You communicate clearly and professionally, both written and verbal
  • You’re tech-savvy, organized, and great at juggling multiple tasks
  • You’re self-managed and thrive in a remote work environment.
  • You’re flexible, solutions-focused, and always ready to jump in where needed
  • Social media management experience is a plus
  • You are willing to work in a US time zone schedule.
  • You can secure the required technical setup, including:
    • At least a 720p HD webcam
    • A noise-canceling headset
    • A primary internet connection of at least 25 Mbps
    • A backup laptop, backup internet device, and backup power source
    • A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
    • A backup computer with at least Intel Core i3 and 4 GB RAM
Why ClearDesk?
Because we believe work should be meaningful, even from home.
At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with.
We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making.

Here’s what you can expect from us:

  • We pay you fairly and on time
  • We provide prepaid HMO coverage for your peace of mind
  • We help you grow with tools, training, and honest feedback
  • We celebrate your wins
  • And above all, we actually care
Ready to be part of something that matters?

Apply now and start your journey with ClearDesk.

Important Reminder:ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).

Disclaimer:Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.


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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...